Recent data breaches, ransomware, and malware trends have increased the need to protect customer privacy. Regardless of company size or industry, you need a cybersecurity policy to ensure cybersecurity best practices in your organization. A cybersecurity policy contains preventive measures that protect your network from cybercriminals. To ensure that your cybersecurity policy is easy to read, understand, and implement, you need cybersecurity policy document proofreading and editing services.
Your cybersecurity policy spells out cybersecurity dos and don’ts drafted from industry and state regulations that your employees should follow. It states the instructions your employees should follow to prevent cyberattacks and how they should react when they notice a network security breach. This protects data, promotes customer privacy, and prevents cyber-attacks. In this article, we spell out why you need cybersecurity proofreading and editing services.
What Are Document Proofreading and Editing Services?
Document proofreading and editing services clarify your documents and make them easier to understand. They help create documents that aid your employees’ understanding of their respective roles in your organization.
To ensure that your cybersecurity policy addresses all your company’s cybersecurity needs, you may want to consider hiring a cybersecurity technical writer to save time and make things easier. Your ideal writer has industry knowledge in addition to professional English written communication skills. Your perfect writer also knows how to relay complex information in the simplest way possible. This makes it easier to create your cybersecurity policy documents your employees and customers can understand.
Policy proofreading and editing services polish your documents and make them suitable for your target audience. For expert document proofreading and editing services, you need editors and proofreaders who specialize in cybersecurity policy documents and convey the correct tone.
Why You Need Document Proofreading and Editing Services
According to a report from Ponemon Institute, employee negligence caused 62 percent of all insider data breaches last year. Before now, companies have experienced massive data breaches caused by employee negligence. Two well-known examples come to mind; the FDIC breach and the Equifax breach.
In 2016, the Federal Deposit Insurance Corp (FDIC) acknowledged that an employee unknowingly downloaded sensitive data relating to 44,000 customers. Luckily, the breach was discovered in time, and the hackers couldn’t use the data. The Equifax breach is a sadder story. Before it was discovered, it had affected about 143 million people. This data breach cost Equifax over $700 million US dollars in settlement. That’s a lot of money, even for a big corporation! Think about how much you could save if you strengthen the cybersecurity best practices within your organization. To do that effectively, you need readable policy documents that your employees can follow strictly. That’s where policy proofreading services come into play.
Here are some reasons why you need document proofreading and editing services:
- Your policy needs to be precise.
- Your policy needs to be succinct.
- Your policy needs to be readable.
- Your policy needs to be easy to understand.
- Your policy needs to be easy to follow.
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How to Identify the Right Document Proofreading and Editing Services
Just like cybersecurity technical writing services, choosing suitable document proofreading and editing services can be daunting. You need someone with industry knowledge. You also need a native English speaker who communicates effectively. Finally, you need to consider how many years of editing and proofreading experience the person has and their rating as an editor.
As with any role, hiring editors with more years of experience costs a lot more than hiring newbies or people with minimum experience. Paying more for a wealth of experience is usually worth every extra dollar spent. You’re often assured of:
- Better and Faster Service: Experienced editors can spot errors from a mile away, thanks to the years of experience under their belts. So they cover more ground in less time. They’re also more thorough in their approach to editing your cybersecurity policy document, providing you access to premium services in a shorter time.
- Better and More Professional Outcome: Experienced editors understand their market and will remove all unnecessary sentences, providing you with a polished document, easily understood by everyone.
There are vital considerations before hiring an editor’s document proofreading and editing services. The most important ones include:
- Their Record: For which industries or organizations have they worked?
- Their Rating: How good are they? Can you find any customer ratings?
- Their Reviews: Any previous customer reviews on their website?
The answers to these questions will give you an idea of whether or not you can trust them with your policy document.
A Few Things to Note
Before handing your document over to a professional, ensure you have included all the information, policies, and processes you need for cybersecurity. Here are a few tips to help you get started:
- Take a break from the text: After writing, spend a day or two doing something else. It will help you return with “fresh eyes” when you want to edit your document.
- Read your policy aloud: Some writers and editors have found that reading their work aloud helps them spot errors faster than reading it silently. You could try it too.
- Think from a regular employees’ point of view: Pretend that you have no technical knowledge and read your policy. Does it still make sense to you?
Closing Thoughts
Creating cybersecurity policy documents is the first step to enforcing cybersecurity best practices in your organization. When your cybersecurity policy documents are clear, concise, and easy to adhere to, your policies become effective. This is why you need document proofreading and editing services.
For more information about policy proofreading or help editing and proofreading your cybersecurity policy, contact RSI Security today.