Safeguarding data privacy is essential to becoming and remaining compliant with the GDPR. Using a GDPR privacy policy checklist, you can keep track of the types of data that require protection. This checklist also streamlines GDPR compliance year-round. Read our blog to learn about the GDPR privacy policy requirements.
Breakdown of Your GDPR Privacy Policy Checklist
Compliance with the EU GDPR requirements is critical for organizations to protect the sensitive GDPR data they handle. Maintaining a GDPR privacy policy checklist is essential to the compliance process.
This blog will cover:
- An overview of the GDPR privacy requirements and how they apply to your organization
- How to implement the GDPR privacy safeguards using a privacy policy checklist
Protecting the sensitive GDPR data you handle is much simpler when using a privacy policy checklist and working with a trusted GDPR compliance partner.
What are the EU GDPR Privacy Requirements?
The European Union (EU) General Data Protection Regulation (GDPR) framework was established to safeguard sensitive personal data belonging to EU citizens. The GDPR is currently the toughest privacy law in the world because of its stringent data privacy requirements.
Regardless of location, any organization that collects, processes, transmits, or disposes of personal data that belongs to EU citizens must comply with the GDPR.
Breakdown of the GDPR Data Privacy Rights
Breaking down the GDPR compliance requirements will help you comply with the framework and guide your implementation of the privacy policy checklist.
The GPDR privacy rights include:
- Right to know – Individuals whose data is collected must know when their data is collected and which types of data a controller collects.
- Right of access – Besides knowing how their data is collected and how it is processed, subjects can request access to their personal data.
- Right to erasure – Individuals can request controllers to erase their personal data from their systems. Organizations are required to make this process easy for the data subjects.
- Right to accuracy – Data subjects can request to update their data if they deem it incomplete or inaccurate.
- Right to restrict processing – Persons can choose to stop their data from being processed if they think it is being handled inaccurately or illegally. However, they can also choose to object to data processing activities.
- Right to data portability – Individuals can also request their data in a form that is easily accessible and transferable.
- Right to object – Data subjects can decide to object to their data being processed by controllers.
These rights define which protections you are required to apply when safeguarding subjects’ GDPR data from privacy risks.
Assess your GDPR compliance
Using a Privacy Policy Checklist to Comply with the GDPR
So, how can you use a GDPR privacy policy checklist to safeguard data privacy? It all starts by breaking down the components of the checklist and how they apply to organizations subject to the GDPR.
The essential components of a GDPR privacy policy checklist include:
- Lawfulness and transparency – Depending on the number of employees in your organization (greater than or less than 250), you will be required to:
- Conduct information audits to determine individuals’ access to data.
- Legally justify data processing activities.
- Justify data processing via a privacy policy.
- Data security – Per the GDPR’s data protection by design and by default standards, securing sensitive data requires:
- Encrypting or anonymizing data whenever possible
- Implementing an internal security policy
- Conducting data protection impact assessments when required
- Developing processes for breach notification to authorities and data subjects
- Accountability and governance – To ensure the processes used to process GDPR data keep it safe, your organization must:
- Designate a GDPR compliance officer.
- Set up data processing agreements with third parties who process data on your behalf.
- Appoint a representative within the EU if your organization is outside of it.
- Hire or outsource a Data Protection Officer (DPO).
- Privacy rights – When implementing privacy safeguards, you must simplify how customers can:
- Request and receive their personal data.
- Update inaccuracies in their collected data.
- Request the deletion of their data.
- Receive copies of their personal data.
- Object to their data being processed.
- Safeguard their rights if data is processed by automated means.
These components are crucial to helping your organization comply with the GDPR. For instance, a website privacy policy checklist will keep your website compliant with the GDPR privacy notice requirements.
Using a checklist for a privacy policy also helps employees across your organization comply with the GDPR requirements even as it grows and evolves.
Partner with a GDPR Compliance Advisor
With the help of a GDPR privacy policy checklist, you can identify all the necessary data your organization is required to protect. Partnering with a GDPR compliance specialist like RSI Security will help you build one, optimize it, and keep it current—even as your organization grows.
Contact RSI Security today to learn more and get started!