HIPAA / Healthcare Industry

Most people agree that privacy is a fundamental human right. However, the rise of social media, digital communication, and the Internet has weakened traditional security barriers, making it easier to share documents and grant access to sensitive information with a single click. As a result, controlling who can access Personally Identifiable Information (PII) has become increasingly difficult. This challenge is especially critical for healthcare providers, who historically relied on paper records until the late 1990s and early 2000s. To address these concerns, the HIPAA Privacy Rule establishes strict guidelines for safeguarding patient data in today’s digital landscape.

The HIPAA Security Rule outlines specific administrative, physical, and technical safeguards that covered entities must implement to protect electronic protected health information (ePHI). It applies to healthcare providers, health plans, and healthcare clearinghouses that transmit health information electronically.

Under this rule, covered entities are required to conduct regular risk assessments, implement access controls, use secure encryption protocols, and establish ongoing training and monitoring processes to ensure compliance. Failure to meet these requirements can lead to severe penalties, including fines and loss of trust

By adhering to the Security Rule, covered entities reduce the likelihood of breaches and ensure that patient information remains confidential, available, and unaltered—core goals of HIPAA compliance.

As digital connectivity grows between healthcare providers and patients, concerns about data privacy and secure access to medical records are front and center. Today’s patients, especially younger generations, expect both transparency and the ability to access their health data through electronic means like mobile devices.

To meet these expectations while protecting sensitive data, organizations must achieve HIPAA compliance, a legal requirement set by the Department of Health and Human Services (HHS).

The Health Insurance Portability and Accountability Act (HIPAA) establishes national standards to safeguard protected health information (PHI). If your organization works in or adjacent to healthcare, understanding HIPAA compliance is essential.

To ensure your company is HIPAA compliant, check out our HIPAA guide and checklist below.

If your business operates in healthcare, or even supports the industry indirectly, you may be required to meet the HIPAA Security Risk standards outlined in the Health Insurance Portability and Accountability Act of 1996 (HIPAA).

Enforced by the U.S. Department of Health and Human Services (HHS), HIPAA is designed to protect the sensitive health data processed, stored, or transmitted across healthcare systems.

A critical part of HIPAA compliance is conducting a HIPAA security risk assessment, which helps identify vulnerabilities and ensure that electronic protected health information (ePHI) remains secure. Read on to learn exactly what this assessment involves and how to comply in 2025 and beyond.

How to Conduct a HIPAA Security Risk Analysis

The risk assessment protocols are among the most stringent and challenging elements of HIPAA compliance, especially for smaller businesses newer to the framework. Beyond controlling access to sensitive data, companies also need to scan for and mitigate all threats.

This blog will break down everything you need to know about HIPAA risk analysis, including:

• The general requirements of the Security Rule, of which risk analysis is a part
• The specific definitions, protocol, and provided tools for a HIPAA security risk analysis
• The remaining rules that need to be followed for full HIPAA compliance

By the end of this blog, you’ll have all the knowledge and resources necessary to implement the Security Rule and all of HIPAA to the fullest. But first, let’s cover whether it even applies to you.

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Do You Need to Conduct a HIPAA Risk Analysis?

It’s easy to assume that a regulatory framework like HIPAA applies to only a select few kinds of business, such as doctors’ private practices and hospitals.

However, the list of covered entities to which HIPAA applies includes all providers, including private practices, group care facilities, and even pharmacies of all types.

It also extends to administrators of healthcare plans and what the HHS calls “health clearinghouses,” which translate health data into or out of standard forms.

Even if you’re just a vendor or contractor for one of these entities, HIPAA may still apply to you. In 2009, the Health Information Technology for Economic and Clinical Health Act (HITECH) was passed, extending HIPAA protections to business associates of covered entities.

Now, there are special contracts for business associates that guarantee that all parties in the relationship help uphold compliance.

Understanding the HIPAA Security Rule

To fully understand the HIPAA risk assessment requirements, you’ll need to grasp the Security Rule, which contains risk analysis. The Security Rule itself builds upon the Privacy Rule, which we’ll detail below.

Its primary function is to extend the protections for all medical and financial records of clients beyond access and disclosure to all reasonable vectors of misuse. It intensifies and expands the scope of all HIPAA protections for this class of data.

This information, defined in the Privacy Rule as “protected health information” (PHI), is what all HIPAA rules and protocols strive to protect.

Another major impact of HITECH is the extension of Privacy and Security Rule protections to all electronic PHI (ePHI), beyond just hard copies of files. To that effect, the Security Rule general requirements, safeguards, and risk analysis protocols all apply unilaterally to all PHI and ePHI. Let’s take a closer look at them.

HIPAA Security Rule General Requirements

The HIPAA security risk assessment protocols fit squarely into the “general rules,” or sub-rules, of HIPAA Security. And, per the HHS’s Security Rule Summary, these break down as follows:

• Ensure the confidentiality, integrity, and availability of all PHI and ePHI that covered entities or business associates create, store, transmit, process, or otherwise contact.
• Identify and protect against all reasonably anticipated threats to the security of PHI, instances in which its confidentiality, integrity, or availability would be compromised.
• Identify and protect against all reasonably anticipated threats to the privacy of PHI, defined in the Privacy Rule (see below) as any impermissible uses or disclosures.
• Ensure full compliance with Privacy and Security Rules across the entire workforce.

HIPAA security assessment refers to the second and third of these sub-rules, as it is the primary way in which “reasonably anticipated threats” are identified and prevented.

HIPAA Security Rule Required Safeguards

The other primary controls dictated by the Security Rule, besides the risk assessment protocols, are the categories of safeguards. Per the Security Rule Summary, these break down as follows:

• Administrative safeguards – Five top-level managerial controls for governance:
• • • Establish security management processes to optimize risk mitigation
    • Designate security personnel to oversee security procedures/practices
    • Control information access management to monitor and restrict access
    • Implement workforce training management to ensure staff awareness
    • Evaluate the workforce’s security awareness and practices regularly
• Physical safeguards – Two more tactile controls restricting physical PHI access: 
• • • Control entrance to and access within all facilities containing PHI
    • Monitor proximity of all workstations and devices containing PHI
• Technical safeguards – Four advanced controls focusing on technology and software: 
• • Implement access controls to prevent improper use and disclosure of PHI
  • Establish regular audit protocols to gauge HIPAA compliance periodically
  • Monitor for the integrity of PHI, ensuring it is not altered or deleted
  • Engage in transmission security to guard PHI in transit over networks

These controls set the stage for HIPAA security assessment by reducing the overall potential for risks or vulnerabilities while establishing how the system is supposed to function at a baseline.

Implementing HIPAA Security Risk Analysis

As noted above, security risk analysis or assessment is another critical part of the Security Rule more broadly. Per the Security Rule Summary, its primary objectives are straightforward:

• Evaluating likelihood and potential impact of all threats that could impact PHI
• Implementing appropriate measures to mitigate and eliminate threats to PHI
• Documenting the measures chosen for risk mitigation, along with the rationale
• Maintaining full continuity of all safeguards before, during, and after resolution

The HHS has collaborated with other security experts to develop tools and resources facilitating HIPAA compliant risk assessment. One example is the NIST Security Toolkit, with the National Institute for Standards and Technology (NIST). Another is the Security Risk Assessment Tool (SRA), from The Office of the National Coordinator for Health Information Technology (ONC) and the HHS Office for Civil Rights (OCR). Let’s take a look at what these tools can facilitate.

Vulnerabilities, Threats, and Risks, Per HIPAA

Another critical resource devoted to HIPAA risk assessment is the HHS’s own guidance on risk analysis, which synthesizes and simplifies the specifications from the HIPAA base text and NIST resources. The most essential components to understand are definitions for objects of analysis:

• Vulnerability – Adapted from NIST Special Publication 800-30, vulnerabilities for HIPAA purposes are defined as all flaws within system architecture that can be exploited, either intentionally or accidentally, resulting in a breach of Privacy or Security Rule requirements.
• Threat – Again adapted from SP 800-30, threats for HIPAA purposes are defined as the potential for natural, human, or environmental to exploit or trigger a given vulnerability.
• Risk – Once more adapted from SP 800-30, a risk for HIPAA purposes is defined as a relationship between a threat and vulnerability that determines likelihood and impact.

Vulnerabilities and threats are variables in and of themselves, whereas risk measures the dynamic relationship between them and other factors. Accounting for all three indicators of a breach, companies should take heed and code each separately to address it accordingly.

Seven Steps for HIPAA Security Risk Analysis

The HHS does not require any particular methodology to assess risk, but it provides an easily adaptable template. Per the risk assessment guidance, its steps break down as follows:

• Collection of relevant data – The covered entity begins by amassing data on all PHI stored, used, transmitted, processed, and otherwise in contact with company resources.
• Identification of vulnerabilities – Next, the covered entity should identify all potential weaknesses at the sites of PHI, including vectors for accidental and malicious misuse.
• Assessment of security measures – Then, companies should identify and analyze the methods being used to mitigate and minimize all these and all potential vulnerabilities.
• Determination of threat likelihood – In the first determination stage, the covered entity should establish a probability scale and assign relative ratings to all possible threats.
• Determination of threat impact – In the second determination stage, the covered entity should also assign a corresponding scale for the severity of threats, once activated.
• Determination of risk level – Based on the findings in the prior two conclusions, the covered entity can assign a risk rating (likelihood and impact) to all vulnerabilities and threats.
• Final documentation – Finally, the covered entity must produce a report on its findings. The HHS doesn’t prescribe a specific format, but HIPAA requires a detailed report.

While the last step above suggests closure, the HHS is also careful to note that risk assessment should continue. Rather than closing the loop after one sweep, companies should periodically review assessments and update findings with new threats, vulnerabilities, and risks.

Following the Rest of the HIPAA Framework

As comprehensive as the protocols for HIPAA risk analysis and the broader Security Rule are, there is still more companies need to do to maintain full compliance.

To avoid the penalties that the Enforcement Rule specifies, companies also need to abide by the Privacy Rule, as noted above, and the Breach Notification Rule. Before taking a look at those, it can be helpful to appreciate what the costs of non-compliance are and how the enforcement process works.

Overall, HIPAA Enforcement begins with an intake and review by the OCR. If violations of the Privacy or Security Rules (or failure to report on them) includes criminal activity, HHS may involve the US Department of Justice (DOJ).

After a thorough investigation, HHS OCR may assess civil money penalties of up to $59 thousand dollars per occurrence (about $1.7 million dollars max, per year). The DOJ may bring criminal charges up to 10 years’ imprisonment.

HIPAA Privacy Rule: Overview and Requirements

The Privacy Rule is the original basis for all of HIPAA. Its definition of PHI determines Security protections, including the risk analysis protocols detailed above. Per the Privacy Rule Summary, its primary focuses are on restricting use and disclosure of PHI, per the following parameters:

• Permitted uses and disclosures – Covered entities may only use or disclose PHI in one of the following cases unless requested by the subject thereof of or legally required:
• • • When the use is by, or the disclosure is to the subject of the PHI.
    • For operations directly related to treatment, payment, and healthcare.
    • When the subject is given a reasonable opportunity to object or consent.
    • When one given instance of use is incidental to other (permitted) uses.
    • When the use or disclosure is for a public benefit project or public interest.
    • When the use or disclosure is of a limited data set for approved research.
• Minimum necessary disclosure – Covered entities must also limit even authorized uses and disclosures to the minimum necessary extent except in the case of required uses.

Certain use or disclosure cases are required rather than just permitted. These include disclosure to the subjects and to select government agencies.

HIPAA Breach Notification Rule: Requirements

Finally, the Breach Notification Rule differs from both the Privacy and Security Rules in that it does not factor in any controls to prevent attacks or leaks from happening. Instead, it specifies special protocols for reporting on breaches when they do occur. A breach is defined as any instance in which the Privacy or Security Rule has been broken and PHI is exposed to (possible) misuse.

Should that breakage occur, there are several levels of breach reporting a covered entity must set in motion. Firstly, companies need to address all stakeholders impacted by the breach in question no later than 60 days after the breach’s discovery.

If the violation affects 500 or more people within a given location, notice must be provided to media outlets within the area. Finally, all breaches must also be reported to the HHS Secretary immediately if they impact 500 or more people or within 60 days of the end of the calendar year for breaches that affected fewer.

Professional HIPAA Compliance and Security

Implementing all required elements of the Privacy, Security, and Breach Notification Rules to avoid the penalties of non-compliance can be challenging for all companies.

The HIPAA risk assessment requirements, in particular, can be especially burdensome for smaller companies with fewer dedicated IT and cybersecurity resources. RSI Security is happy to help with robust HIPAA compliance advisory services. To see just how easy HIPAA can be, get in touch today!

Protect your organization from costly HIPAA violations, download our   HIPAA Checklist today to ensure you’re fully compliant

Download Our HIPAA Checklist

Protecting patient data is at the core of HIPAA Security compliance. Every organization handling protected health information (PHI), whether directly in healthcare or as a business associate, must regularly test for risks and address vulnerabilities. Conducting a thorough HIPAA Security Risk Assessment helps reduce exposure to threats by carefully defining scope, minimizing attack surfaces, and leveraging available tools and resources.

Is your organization prepared for a HIPAA assessment? Schedule a consultation to find out!

Achieving and maintaining HIPAA compliance is critical for the long-term success of healthcare organizations and their business associates. The Health Insurance Portability and Accountability Act (HIPAA) establishes strict requirements for protecting patient data, and failure to comply can have serious consequences.

In this article, we’ll explore the top benefits of becoming HIPAA compliant, from avoiding costly penalties to building patient trust.

With each passing year, the importance of HIPAA compliance grows. The rise in data breaches and cyber threats makes it essential to integrate compliance into every part of your patient data security strategy.

Learn more: 5 Key Components of the HIPAA Privacy Rule

Noncompliance with HIPAA regulations can lead to steep fines, mandatory remediation, reputational damage, and loss of patient confidence. Each of these risks can disrupt the growth and success of a covered entity or business associate. To avoid them, organizations must adopt a proactive, comprehensive approach to patient data security and compliance.

 

If your organization works in or around the healthcare industry, you may fall under the category of a HIPAA Covered Entities,  Determining this is critical because if HIPAA applies, your organization must comply to avoid costly fines and protect patient data.

Key takeaways:

• Whether you qualify depends on the type of data your organization collects, stores, or transmits
• There are three main types of HIPAA covered entities.
• All covered entities are required to follow specific HIPAA privacy and security rules.
  

Frameworks like HITRUST CSF can help organizations streamline and standardize HIPAA compliance.

The HIPAA guidelines for healthcare professionals have been relatively stable for over a decade. Now, with changes to both requirements and enforcement proposed, adjusting your organizational cybersecurity may be necessary to avoid penalties.

When comparing HIPAA compliance service providers, there are four key factors to target:

• Their approach to access control, which is critical for HIPAA Privacy Rule compliance
• Their capacity for risk assessment and management for the HIPAA Security Rule
• Their visibility and communications infrastructure for HIPAA Breach Notifications
• Their ability to help you meet all your regulatory compliance needs efficiently

The Health Insurance Portability and Accountability Act (HIPAA) is a U.S. law signed on August 21, 1996, that sets national standards for protecting sensitive patient health information. HIPAA was created to ensure that personal medical records remain private, secure, and accessible only to authorized individuals, while still allowing patients to access their own data.

Before HIPAA, most healthcare records were stored in paper form, and there were no federal laws regulating how health data could be shared or protected. As the healthcare industry shifted toward electronic systems in the 1990s, lawmakers recognized the need to secure digital records while keeping them available for patient care.

Since its adoption, HIPAA compliance has evolved through major updates to address new technologies and cybersecurity risks. In this article, we’ll explain how HIPAA has changed over time, why it matters for healthcare and data security, and share practical tips for staying compliant.